A sound and transparent association
Administration, finance & compliance team
A volunteer role in the administration, finance and compliance team: you report to the Finance and Administration Lead, and the Data Protection Coordinator approves the substance of your work. A confidentiality commitment, signed when you join, governs your access to personal data.
Assignments
- Add each new tool and use to the processing record, with its purpose and retention period: Google Workspace, Classroom, KoboToolbox, video tools, webinar registrations and recordings, the speaker pool, sourcing
- Prepare data protection impact assessments for surveys of young people, with the Research Ethics Adviser
- Check the data processing agreements signed with tool providers and keep their list up to date
- Document each tool’s data transfers outside the European Union and their safeguards
- Apply retention periods in Drive, Salesforce, the Talent space and the team’s other tools, with each tool’s administrators
- Keep consent forms up to date, including the one for publishing volunteers’ profiles and images
- Prepare replies to people exercising their rights, within one month, for the Data Protection Coordinator to approve and send
- Uphold the rules for minors: consent from a parent or legal guardian, tools opened according to age, image and voice consent for young people who are filmed
- Write short practical guides for the teams and labs: collecting, sharing, keeping and erasing data
Tools to master
- Google Workspace: the team’s shared drive, the Classification label, Forms for consent
- CNIL templates: record of processing activities and impact assessments
- Salesforce Nonprofit Cloud and the YouthShare Talent space: checking retention periods
- Claude: first drafts of practical guides, with every text checked by you and personal data kept in the spaces designed for it
How we measure success
- A record of processing activities updated with each new tool
- Every rights request handled within one month
- Teams that know where each piece of personal data belongs
Profile we are looking for
- Studies in law, compliance or information systems, with an interest in data protection
- Method and rigour in keeping a register
- Clear writing that makes a rule easy to apply
- Discretion
- Open to adults aged eighteen and over
A volunteer role, open to young people
Every role we offer is fully voluntary. The experience we ask for can come from a course, a student project, an internship, volunteering or a personal project: every skill counts, wherever you gained it. Our roles are designed first and foremost for young people, and we weigh your motivation and potential as carefully as your track record. Want to be part of something big? Apply.
Nice to have
- GDPR training or first experience alongside a data protection officer
- Familiarity with Google Workspace or Salesforce
- Good English and French
What this role gives you
- End-to-end GDPR compliance practice in an international association
- Knowledge of the data protection settings of widely used tools
- Work alongside the Data Protection Coordinator and the tool administrators
Applications open until ; a new cycle follows
Applications open in forty-five-day cycles, each followed by the next. YouthShare reserves the right to close this listing as soon as the right person is found. We therefore encourage you to apply now.
The one-year commitment
A non-profit project is built over time. Every volunteer therefore commits for at least one year: time to settle in, carry the assignment through and pass on what they have learned. The weekly time depends on the role and is given in each role description.
How selection works
Online application
You choose a role, present your background and attach your CV. A confirmation email gives you your reference.
Profile review
The Talent team reads every application, matches it with the needs of the role and sends you a first reply by email within three days on average.
Video interview
A conversation to get to know each other and shape the assignment together.
Decision and arrival
You receive our answer by email, followed by a welcome to the team and access to its tools.
Know the right person?
Recommend this role to them: they receive an email from YouthShare that presents it, with your name and the link to apply. You can also share the listing on your networks.